Q: I am a non-profit business. Do I still need to upload a W-9 form?
A: Yes, all entities applying for grant funding through EOVA must upload a completed W-9 form. Make sure you are using a current W-9 form. Non-profit businesses need to fill out their exemption code in Box 4. Non-profits need to enter Exempt Payee Code = 1 in this section (ignore the line regarding FATCA) as is described on page three of the W-9 directions.
Q: What is the document that I need to upload in order to show proof of my Federal Tax ID?
A: Proof of Federal Tax ID is a copy of the letter from the Internal Revenue Service showing your Federal Tax ID number.
If you are a tax exempt non-profit organization, and you cannot find your Affirmation Letter, you may contact the IRS Tax Exempt and Government Entities Customer Account Services at 877-829-5500 to request an Affirmation Letter.
If you are a government entity in order to show proof of Federal Tax ID, you would include your Governmental Information Letter. As a special service to government entities, the IRS will issue a governmental information letter free of charge. This letter describes government entity exemption from Federal income tax and cites applicable Internal Revenue Code sections pertaining to deductible contributions and income exclusion. Government entities can request a governmental information letter by calling 877-829-5500.
All grant applicants should be prepared to show proof of EIN (CP 575 or replacement Form 147c).
Q: I am a for-profit business. What is the document that I need to upload in order to show proof of my Federal Tax ID?
A: For-profit entities must show proof of EIN or SSN. The document needed to show Proof of Federal Tax ID in the grant application is the EIN Confirmation Letter from the IRS or the individual's SSN.
If this number is lost or misplaced, you can contact the IRS Business & Specialty Tax Line at 800-829-4933.